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Increasing
Attendance
At times, it seems that
conference calls take a low priority with the people you've
invited.
Here are some sure-fire
ways to make them WANT to join you at your next meeting!
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Make
use of Guest Speakers--Invite a special guest or
high-ranking member of your organization to the meeting.
Ask your guest to say a few words or field a few questions as
the opener to your meeting, before you get down to regular
business. This strategy will provide a great jump-start to
the discussion that follows. Make sure to tell all your
invitees about this special opportunity to speak with your guest
so they won't miss it!
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Have
a Little Fun--Tell a "Joke of the Day";
share something about life outside the office; try some
trivia...Any of these things can change the flow of a meeting,
which will help everyone pay attention! If your meetings
are more enjoyable, you'll have less trouble with absenteeism!
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Perform
a Roll Call--People are less likely to skip out on
you if they know it will be OBVIOUS to everyone else that they
are absent. If a roll call is part of every meeting, your
guest will know that they will be missed!
Note: If you are using 800 Ready-Call, you can hear
an automated toll call by pressing *8. This will play the
pre-recorded names of all callers.
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Pre-Notification
Service--Remind your callers about the upcoming call
to which they have already been invited. This can be done
via Outbound Messaging or a personal phone call from one of our
operators. Call Customer Service at (800) 624-6687, option
5, for more information.
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Dial-Out
Participants--You can
connect each participant personally by utilizing dial-out
features. This can be performed by an operator as part of
our 800 Operator Assisted service. Or, if
you have an 800 Ready-Call account, a chairperson
can dial-out additional participants. (Call
us for instructions if you do not have them!) This is a handy way to connect a participant who forgot to call
in, or a high-priority guest.
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